Yearbook Guidelines

Yearbook Guidelines

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Yearbook Guidelines Handout - word format       Yearbook Guidelines Handout - pdf format 

The Garden Club of South Carolina, Inc. Awards 2019-21

First place state winners are automatically submitted to The South Atlantic Region for judging by the state awards chair; therefore, do NOT submit yearbook entries directly to SAR. All SAR winners will receive a certificate and recognition at the NGC convention. The GCSC Awards Chair will notify the club and council presidents as needed and certificates will be given to the club or council winners at the next GCSC event or mailed as needed. 

State Competition Deadline for yearbooks is September 1st; no exceptions! Judging is a lengthy process and deadlines to SAR must be met.

All sentences in BOLD comply with NGC Guidelines for Yearbooks.

IT IS SUGGESTED, BY THE YEARBOOK JUDGES for clubs to organize and assemble their yearbook content in the same subject order as the judging scoresheet on items      B.,C.,D.  An example of the cover and front sheet are shown with the score sheet.

Shown on the score sheet below are points possible and are the actual points awarded.This final total determines state placement. The GCSC Yearbook Judges will make comments for club education. This score will then be available at SUMMER EXPO for the club president with the yearbook, or if yearbook has been sent to SAR, the completed score sheet will be mailed to the club president.

The Club membership total determines judging categories. (Membership total = the number of members for which club pays GCSC/NGC dues.) 

     Categories:

  1. Club under 20 members
  2. Club 20-29
  3. Club 30-44
  4. Club 45-69
  5. Club 100-299
  6. Club 300 or more

* 501c3 clubs and councils please see special guidelines attachment on page 4. for your compliance.  This is not a part of the GCSC Yearbook scoring document. 

SAMPLE Yearbook COVER PAGES: 

SAMPLE TITLE PAGE 

The <YOUR NAME> Garden Club

<YOUR CITY>, South Carolina 29644

“Welcome to my Garden”

2019-2020

Organized in (year) Federated in (year)

Dues Paying Membership: ___

GCSC Federated State Number: 5129     (this number doesn't change.)

Federated Club number in state: _____   (this number can be acquired from your District Director) 

Member of

National Garden Clubs, Inc. (NGC)

South Atlantic Region (SAR)

The Garden Club of South Carolina, Inc.  (GCSC)

<YOUR DISTRICT>District of GCSC

<YOUR COUNCIL> Council of Garden Clubs, Inc.

 

Meeting Dates

September – June

2nd  Saturday 10:00 AM

<MEETING LOCATION> Historical Museum

102 Depot Street, Our Town, SC 29644

 

SAMPLE TABLE OF CONTENTS

Title Page*                                                                                    1

Club Collect/ Pledge/GCSC Mission Statement                           2

Table of Contents*                                                                        3

Garden Club Officers*                                                                  4

Committees*                                                                                 5

Club Members Directory*                                                              6-7

         Charter Members                                                                  7

         NGC, SAR, GCSC, District Officers*                                    8

Past Presidents                                                                             9                   

Monthly Programs*                                                                        10-18

2020-2021 Club Awards                                                                 19

New Projects*                                                                                 20

Continuing Projects *                                                                      21

Field Trips/ Local dates                                                                   22

Garden Club of SC Calendar                                                          23-24

Council Officers (if applicable)                                                        25

Council Calendar (if applicable)                                                      26-28

Constitution                                                                                     29-30

By-Laws                                                                                           31

* Required

 

GCSC Awards 38. Scale of Points Yearbook Judging

 

FORMAT– 15 POINTS (A through E = 15 points total)

 

  1. BOOK STRUCTURE:................................................................................................. 2 pts/ _____
    1. Practical, convenient size for club membership, durable neat.

May be stapled, spiral or 3-ring binder (no clip-binders). If a 3-ring binder is used, substitute with paper

cover and include required information listed above and so note.

  1. Ample margins, and font size readable for membership.

 

  1. FRONT COVER:........................................................................................................ 2 pts/ _____
    1. Name of Club, your federated club number in state, town, GCSC as state organization and

      federated state number (# 5129), year federated, year.

  1. Appealing design.

 

  1. TITLE PAGE:............................................................................................................. 2 pts/ _____
    1. Name of club include yourfederated GCSC state club number.
    2. Town, state organization (i.e.: name of your town).
    3. Year
    4. Number of dues paying members (if club pays for membership of associate, inactive or honorary

members, they are counted in total membership).

  1. Affiliated organizations (district, state, region, NGC, other).

 

  1. TABLE OF CONTENTS:............................................................................................ 1 pt/ _____
    1. Number the yearbook pages and list titles on Table of Contents page.

 

  1. SUBSEQUENT PAGES: In any order most useful to members and best fit for page placement.

Information in a club yearbook should be in a logical order.

National and state information does not have to be in front.

 

List of Club Officers and Committee Chairmen.................................................................. 2 pts/ _____

 

Membership Roster:........................................................................................................ 2 pts/ _____

Complete mailing addresses, telephone numbers, and e-mails (if applicable).  Do not crowd the listing.

You may inset the following to save space:

“All area codes are ______ and postalzip codes are______ unless otherwise noted

 

Name of NGC President with state of residence, theme, and projects:.................................... 1 pt/ _____

 (Locate this information at www.gardenclub.org)

 

Name, address, phone number, and e-mail address of State President, SAR Regional Director,

State District Director, Council President (if applicable)...................................................... 1 pt/ _____

List themes and GCSC Pledge for State President only. Theme for Regional Director (GCSC website www.gardenclubofsc.organd

SAR website www.southatlanticregionofgardenclubs.org).

 

Calendar of Events:......................................................................................................... 2 pts/ _____

List dates and locations for district/state/region/national meetings and events to encourage members

to attend and eliminate setting of conflict dates.

 

PROGRAMS– 50 POINTS

Topics should cover a variety of GCSC/ NGC goals & objectives such as:

Birds, Blue Star Memorials, Butterflies, Floral Design, Conservation and Environment, Therapy, NGC and State Presidents Projects. (Indicate if special interest club such as: Design only, Horticulture only, etc.).

 

Meets Minimum number of meetings required by state (seven).................................. 3 pts/ _____

 

List date and time of meetings, location, and address.................................................. 3 pts/ _____

 

List speakers, qualifications (brief), program title .....................................................  4 pts/ _____

 

Variety of program topics (theme not required).......................................................... 14 pts/ _____

 

Variety of styles of programs (lectures, PPT, tours).................................................... 12 pts/ _____

 

Variety of speakers (specialists, members, panel, etc.)................................................. 14 pts/ _____

 

 

PROJECTS– 35 POINTS

Involves actual membership participation to benefit the community and further NGC Goals and Objectives.  Some fundraisers may help benefit & beautify the community as wellas produce revenue for

the clubs and some help promote NGC Member Services as well as publicize our organization and goals. Certain

social activities may lead to membership increase. State each in description.

 

List of continuing and new projects............................................................................. 15 pts/ _____

A club is not required to have new projects.

 

Give a brief description of projects............................................................................. 20 pts/ _____

Include location, name of chairman, how members participate. list of donations (if applicable), in-kind

donations (if applicable), plans for maintenance if applies.

 

Example: Establish a Teaching Garden at Adkins Elementary School-after school program with planned

curriculum, 4 days a week from 3:30-5:45pm. Laurie Benson, Chairman.

 

OPTIONAL(no points given)

To fill extra space you can include bylaws, budget, fundraising, roll call, and/or former presidents.

Reminder: All Bylaws are required to have a Dissolution Statement.

CLUB THEME

If a club theme is used, it should be evident throughout the book. Themes may be interpreted

with monthly program topics and/or titles/graphics/quotes. Projects do not need to be limited to theme.

 

TOTAL POSSIBLE 100 pts/ACTUAL SCORE _____